Privacy Notice - Personnel
Yaskawa Electric (Thailand) Co. Ltd.
Yaskawa Electric (Thailand) Co. Ltd., (the "Company") respects the privacy rights of individuals involved in the Company's human resource management. In compliance with the Personal Data Protection Act B.E. 2562 (2019) ("PDPA"), this Privacy Notice has been prepared to inform you about the collection, use, and disclosure ("Processing") of personal data as follows:
1. Data Subjects
This Privacy Notice applies to the processing of personal data of individuals involved in the Company's human resource management, including but not limited to job applicants, interns, employees, outsourced personnel, freelancers, company directors, consultants, executives, former employees, and individuals related to the Company’s personnel, such as family members and emergency contacts (collectively referred to as "Personnel" or "you").
If the Company is required to collect your personal data to enter into a contract, fulfill contractual obligations, or comply with legal requirements, failure to provide such data may result in the Company being unable to process your request due to legal obligations or other relevant consequences.
Additionally, the Company may receive personal data from third parties, such as emergency contacts and referees. Please inform these individuals about this Privacy Notice and obtain their consent if required, unless legal exemptions apply.
If you submit documents to the Company for legal relations or business transactions, such documents may contain sensitive personal data, such as religion or health information. The Company does not intend to collect such data unless permitted by law. In such cases, the Company will implement appropriate measures to protect your personal data, such as redaction or masking.
2. Personal Data Collected
The Company collects personal data as necessary for processing purposes, categorized as follows:
- 2.1 Personal Information: Name, surname, nickname, gender, date of birth, nationality, signature, national ID card details, passport details, military status, education history, etc.
- 2.2 Contact Information: Address, email, phone number, household registration, etc.
- 2.3 Financial Information: Bank account details, compensation information, tax documents, etc.
- 2.4 Employment Information: Employee ID, job position, employment duration, performance evaluations, overtime records, leave records, benefits, disciplinary records, training history, etc.
- 2.5 Sensitive Personal Data: Religion, health information, biometric data, sexual behavior, etc.
- 2.6 Third-Party Information: Spouse, family members, referees, beneficiaries, etc.
- 2.7 Other Identifiable Data: Bank account details, photographs, system usage data, opinions, etc.
3. Sources of Personal Data
The Company collects personal data through the following means:
- 3.1 Directly from you: During recruitment, interviews, contract signing, etc.
- 3.2 From external sources: Government agencies, recruitment agencies, referees, medical institutions, social media, affiliated companies, etc.
4. Purpose of Personal Data Processing
The Company processes personal data based on legal grounds such as consent, contractual obligations, legal compliance, vital interests, legitimate interests, and legal claims for purposes including:
- 4.1 Recruitment: Application processing, interviews, selection, interview results notification, etc.
- 4.2 Qualification Verification: Medical check-ups, academic background checks, criminal record checks, etc.
- 4.3 Contractual Obligations: Contract signing, salary payment, employee records management, etc.
- 4.4 Human Resource Management: Orientation, probation evaluation, promotion evaluation, etc.
- 4.5 Operational Activities: Orientation, work email setup, workplace access registration, training, etc.
- 4.6 Leave Management: Personal leave, sick leave, maternity leave, training leave, etc.
- 4.7 Employee Benefits: Health insurance, provident funds, etc.
- 4.8 Risk Management: Security management, disciplinary investigations, legal proceedings, etc.
- 4.9 Internal Administration: Communication, authorization, coordination, business planning, etc.
- 4.10 Legal Compliance: Employee registration, work permit management, director registration changes, tax and social security management, etc.
- 4.11 Related Operations: Issuing employment certificates, providing information to financial institutions for employee loan applications, corporate communications, etc.
5. Disclosure of Personal Data
The Company may disclose your personal data to the following entities:
- 5.1 Government Agencies: Revenue Department, Social Security Office, Department of Labor Protection and Welfare, Department of Business Development, Student Loan Fund, courts, etc.
- 5.2 External Organizations: Affiliated companies, business partners, clients, legal advisors, auditors, trainers, insurance companies, insurance brokers, medical institutions, financial institutions, IT service providers, etc.
6. Transfer of Personal Data Abroad
If personal data must be transferred to foreign countries, the Company will comply with PDPA requirements and implement appropriate measures to ensure that your personal data remains protected and that your rights under PDPA can be exercised.
7. Data Retention Period
The Company retains personal data only as necessary for processing purposes, considering legal and operational requirements. For example, certain personal data may be retained for 10 years in accordance with statutory limitation periods.
8. Security Measures
The Company implements technical, physical, and organizational security measures to protect personal data from unauthorized access, disclosure, alteration, or destruction in compliance with PDPA requirements.
9. Data Subject Rights
Under PDPA, you have the following rights:
- (1) Right to Withdraw Consent
- (2) Right to Access Personal Data
- (3) Right to Data Portability
- (4) Right to Object to Processing
- (5) Right to Erasure (Right to be Forgotten)
- (6) Right to Restrict Processing
- (7) Right to Rectify Personal Data
- (8) Right to Lodge a Complaint with the Expert Committee under PDPA
When exercising your rights, the Company may request additional personal data to verify your identity. Some rights may be limited under applicable laws, and the Company may refuse requests in cases where legal compliance, court orders, or the rights and freedoms of others may be affected. In such cases, the Company will provide reasons for refusal.
10. Contact Information
If you have any questions regarding the processing of your personal data, please contact the Company at:
Yaskawa Electric (Thailand) Co. Ltd.
Address : 59, 1st - 5th Floor, Flourish Building, Soi Ratchadapisek 18, Ratchadapisek Road, Huaykwang, Bangkok 10310
Email : [email protected]
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